November 3, 2012

Create a disclaimer in Exchange 2010

In exchange 2010, you can create multiple disclaimers for your firm.
You can also apply disclaimers to a group of users based on a Distribution List membership.

1: Open the exchange management console and drill down to Organization Configuration > Hub Transport.

2: Right click, New transport rule.

3: Enter in a name for the Rule, add in a description (optional), ensure enable rule box is checked. Click Next.

4: On the Conditions page edit the rule by clicking on the blue underlined text. You can configure here who your target disclaimer audience is, you can configure this disclaimer to append to everyone in the firm or to particular people in a group (eg: sales), by defining a particular distribution group including all users this will apply too ie: "distribution group Sales"

Click Next.

(If you want this rule to be applied to all e-mail messages, don't select any conditions in this step.)

5: On the Select actions field, select the "append disclaimer text and fallback to action if unable to apply" check box. Then Click "disclaimer text". In the "Specify disclaimer text" box, type the "disclaimer text (or verbiage)" (either plaintext or HTML) that you want to add to messages (you can configure fonts, color etc here). Click Next.

6: The next screen will be the exceptions page, most will generally leave this one blank and then click next, however if you have an exception to your disclaimer, configure it here (you may apply more than one here as well). Click next

7: On the Configuration Summary Page click "New"

8: Click Finish.

In PowerShell:

New-TransportRule -Name ExternalDisclaimer -Enabled $true -SentToScope 'NotInOrganization' -ApplyHtmlDisclaimerLocation 'Append' 
-ApplyHtmlDisclaimerText "<h3>Disclaimer Title</h3><p>Hello this is disclaimer text.</p>" -ApplyHtmlDisclaimerFallbackAction Wrap

1 comment:

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